How do event organisers use Clowd to share event information?

Upload your event brochure, schedule, map, or invitation to Clowd and share the permanent link with guests via email, WhatsApp, or a printed QR code. When event details change, upload the updated file — the link stays the same and guests always see the latest information.

What file formats work for event information on Clowd?

PDF is the most practical — design your brochure or schedule in Canva, InDesign, or PowerPoint and export as PDF. You can also host a full event information web page if you build it in HTML or any static site tool.

How do I share a QR code for my event that I can print on invitations?

Upload your event brochure or information page to Clowd. Clowd generates a QR code for the permanent link. Print it on physical invitations, programmes, or signage. When event details change, upload the new version — the QR code stays the same.

What happens when the event venue or time changes after I've already shared the link?

Upload the updated event information to the same Clowd delivery. Everyone who already has the link — whether they received it by email, WhatsApp, or via printed QR code — will automatically see the updated information when they open it.

Can I use Clowd for a multi-day conference with multiple documents?

Yes. You can host a complete event information site (programme, speaker bios, venue maps, accommodation guide) as a single web page, or create separate Clowd deliveries for each document type. Each gets its own permanent link.

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Clowd for Event Organisers — One Link for Everything Guests Need

Event organisers use Clowd to share event brochures, schedules, venue maps, and information with guests via one permanent link or QR code. Update details anytime — the link never changes.

Clowd for Event Organisers: One Link for Everything Guests Need

Planning an event is a game of shifting variables.

You finalize the schedule weeks in advance, but then a keynote speaker cancels, a breakout room changes, or the catering menu is updated. The challenge isn’t making the change—it’s making sure every guest actually sees it. If you’ve already sent out the invitation or printed 500 QR codes on physical programmes, a last-minute change usually means a frantic round of “Correction” emails that half your guests will never open.

Clowd provides the “Living Document” for your event. It gives you one permanent link or QR code that stays the same for the entire lifecycle of your event, while the content behind it remains fully updatable.

The Event Organiser’s Information Problem

Traditional file sharing is static, but events are dynamic. Here is why the old ways of sharing information often fail:

PDF Email Attachments: Once that “Send” button is hit, the information is frozen in time. You cannot “un-send” a typo or an old venue address.
WhatsApp Groups: Crucial documents get buried under hundreds of messages. Guests are forced to scroll back through weeks of “Looking forward to it!” to find the schedule.
Google Drive Links: These often require a guest to sign in to their Google account—a friction point that many guests simply skip.
Printed QR Codes: If you print a QR code that points to a specific file, and that file needs to be replaced, your printed materials become useless overnight.

How It Works: The “Update-in-Place” Advantage

Clowd simplifies event communication into three steps that eliminate version confusion:

1. Upload Your Content

Upload your event brochure, schedule, or venue map as a PDF or a static web page. Do this as early as the “Save the Date” phase.

Distribute your Clowd link via email or WhatsApp. Clowd also generates a Permanent QR Code for your delivery. You can safely print this QR code on physical invitations, banners, and badges.

3. Update Anytime

When the schedule shifts or a new map is finalized, simply upload the new version to the same Clowd delivery. The URL and the printed QR code stay exactly the same, but anyone who clicks or scans them from that moment on will see the latest version.

Clowd is the central hub for every piece of information a guest might need:

Digital Invitations: Dress code, RSVP links, and “About the Event” summaries.
Interactive Programmes: Session timings, workshop locations, and real-time schedule updates.
Venue & Logistics: Interactive maps, parking instructions, and accessibility guides.
Speaker Profiles: Biographies, headshots, and links to their presentation materials.
Accommodation Guides: Nearby hotel links, group booking codes, and shuttle schedules.
Post-Event Assets: A place to host session recordings and slide decks once the event concludes.

The “Living Programme” Workflow

Whether it’s a wedding, a corporate retreat, or a local workshop, the workflow remains the same:

Design: Create your assets in Canva, InDesign, or PowerPoint.
Export: Save your work as a PDF.
Host: Upload to Clowd to generate your permanent event URL.
Distribute: Send the link and print the QR code on your event signage.
Pivot: If a session moves from “Room A” to “Room B,” upload the revised PDF to the same slot.
Results: No new emails. No re-printing. No lost guests.

For Conferences and Multi-Day Summits

For larger events, a single PDF might not be enough. Clowd allows you to host a Full Event Information Site as a static web page. You can include tabs for the schedule, speaker bios, and sponsor recognition. Build it once, and as you add more details leading up to the event, just update the build. Attendees only ever need to bookmark one link to have the entire conference in their pocket.

QR Codes: Print Once, Update Forever

One of the most powerful features for event organisers is the Permanent QR Code.

Invitations: Print the QR code on the physical card sent months in advance.
Signage: Place QR codes on posters at the registration desk.
Lanyards: Include a small QR code on guest badges for quick schedule access.

Even if you finalize the breakout room assignments the night before the event, the QR codes you printed three weeks ago will still point to the correct, updated information.

Pricing for Event Organisers

Free Forever: 1 hosted page and 5 file deliveries. Perfect for managing a single wedding or a small local meet-up.
Pro ($4/mo): 100 deliveries and version history. Ideal for professional planners running multiple events simultaneously. Includes Password Protection for private or internal corporate events.
Pro Max ($8/mo): 500 deliveries and API access. Built for large-scale conference organisers and event management agencies.

Stop resending invitations. Create your permanent event link with Clowd →